How to Manage Your Time and Improve Your Life

Time management
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In a day we have 24 hours, 24 magical, magnificent moments that you can make the optimum use of. But how do most of us spend these 24 hours?

8-10 hours we spend in sleeping. Remaining 14 goes in doing our work and taking out time for ourselves. How much of these 14 -16 hours one uses? Do we get the maximum done out of this time given to one and all by the Almighty?

I don’t know about everyone, but few people most definitely do. That is the reason they have high posts, healthy life style, and amiable relationship with family and friends. How do they achieve everything, while some people work harder, but are unable to achieve the same results?

It is due to time management. They work with the principal of having maximum time to do all their work and enjoy themselves as well. People are happiest doing what they like the most, so the mantra here is to balance your work. When you work on your cherished project, then other projects will be easier to do. Why? Because doing what you like would have given you a positive mind frame. A sense of achievement. So everything else we do will be benefited as well.
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Well we all know about the 80%-20% rule. This rule implies that you work smarter i.e. 80% smart work and 20% hard work. Well hard work does pay, no doubt, but only when put to the appropriate use. For eg. A drill machine will get your work done easier and quicker than a nail and hammer. So the mantra here is to work smarter and not harder. In simple terms, do only the job that no one else other than you can do. Delegating work will help give you results and also put that much extra time in your hands. For eg. Someone asked Bill Gates how he could create an empire with so little education he had. Bill gates replied that I have the knack of employing people who do know the job. In other words he delegated his work to get what he wanted.
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When you delegate work make sure to write the persons name along with the work you have given him. That way you will keep tabs both on the work and the person.
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Another reason successful people are on the top is because they can priorities their work. Prioritizing your work helps you to get the important and essential projects completed before time and in the process keeps you stress free. So how do you prioritize?

Well everyone have their own life to live and so the priority list will be different as well. However the main category is more or less same for all. It is as follows:

Home (includes your family life and house hold work)
Career (includes your professional life)
Personal time (this is where you compete with yourself to get a better you.)

We think that we have lots to complete in a day and every time that thought occurs you get stressed. So write down all the work that you want to finish taking care to put it in the three categories mentioned above. Once done, go to the main category and sub-divide it again into 3 parts long term, short term and today goals.
For eg.

Home category

Long term goals TR Short term goals TR Today goals TR

TR=time required
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The time required field is important as you know exactly how much time you have to spend there and when you should let go. Sometimes we spend more than enough time on things that do not require that much attention and in the process lose both time and energy and the knowledge of the same makes us feel guilty later which affects our health. Writing down the goals is important because in that way you get a sense of direction and focus. When the thoughts are only in the mind, they seem to be never ending, but once in black and white, you find that they somehow look small and easier than before. Similarly do the same for the career and personal fields to. This way when you look up at the priority list first thing in the morning, you keep a tab on all your goals and also what needs to be done right away. Once you finish a particular job, put a small sign against it in a different pen, this will give you a sense of accomplishment as you keep on with your work and also acts like a booster to your spirits. In all the categories mention the work delegated to various individuals along with their progress. This way you will maintain only one list which will minimize your work. The process looks long, but in actuality it is very easily done and the benefits are many as you will soon find out.
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Another thing that we come across is the “I am very busy” or "I dont have time" syndrome. Here the person will never find enough time as he has already given a command to his sub-conscious to keep him busy. Something or the other will keep cropping up at every instance for such a person due to which he will feel irritated, forgetful, lose his sleep, attention have head aches and worse feel depressed. So what s the solution??

Really simple you know, even if you have loads of work, you say, “I shall get back to you in --- time as my work will be completed by then.” This way you make three goals, one to complete your work, time in which to complete and third of meeting up with the person. It is much better than the above sentence for two reasons, one I have mentioned and the second is that the person who hears such a thing will not like it. “I am busy” signifies telling the other person that there is something else more important than you. Every person has their own dignity, if you were in their position would you like it? Then why say it?

Time management is to mange your time in such a way that you achieve all that you want to and enjoy the process immensely. To do a big job, divide it into small parts and completing those parts will finish your big job in no time.

Wake up one hour earlier. It will add up in the long run because one hour is 60 mins in a day, but in a year you will get 365 additional hours just by waking up one hour earlier.

So mentioning the tips again:

1.Do what you like first
2.80-20 rule
3.Delegate your work
4.Prioritize the work by dividing it in different categories
5. Autosuggestion: I have lots of time and get everything completed and also have time available to do anything that I want.
6. Wake up one hour earlier

Regards,
Farida H B
Handwriting analyst and Grapho
analytical therapist

I have moved it to Editorial Section.
However, if you do little more formatting in this post then can look more attractive.

excellent post there!

Are you a phycatrist or something?

hellow Admin,

formatting meaning adding pics?

hi Bhvm,

Thanks for liking the post, I am a handwriting analyst, and Grapho therapy helps you a lot in managing the time by getting rid of procastination. The egs. given have been tried out by me, so I can vouch for it. In addition Mind power and positive thinking have worked wonders to. If you see the other articles, you'll find out for yourself.

Where do you work farida?

Professional ? Consultant?

thanks for the article on time management - though I have not read it fully - I find the presentation is excellent - Let me go though the entire article leasurely - in the mean time thanks for the article. regards

Thank you Swaminathan. Do let me know how you like it after reading it.

Hi Bhvm,

I am self employed, handwriting analyst and Grapho therapy consultant.

der Mr. Farida H B - yes I read this article - it is really good - I agree that one should work smarter - I have seen some personalities who claimed top of the honourable post that is available in India - they sleep just for 2 to 3 hours a day. they set target - select people - form different groups - monitor their activities and coordinate between the groups - solve niche problems both technical and human relationship - encourage subordinate to the maximum extent to claim up their ladders - all these things require harder work too [here I differ] - employing latest technoogy in no way means working hardly - by setting new goal is always means leveal small ladder to others and order higher one and go on setting new higher goals - at the same time working hader - one will certainly reach the highest point [ I have personnally seen the people who reached the tope with many magics and also working harder - smarter work comes with using latest technology - but there is no substitute for working hard

Very nice discussion here.

BTW psnswaminathan,

Hard work is like an Powerful cannon.
Smart work is like an powerfil cannon with an Aim!

I agree with both mr. Bhvm and Mr. Farida HB - here goal is to reach top before others

Hellow Bhvm and Swaminathan,

It is Mrs. Farida H B.

Yes there is no substitute for hardwork and never will be. As i mentioned in the post. Work hard but in the right direction and better results will be obtained.

thanks

Very interesting article and after reading this i agree totally that smarter way of working is much reliable than the hard-work that is expected to pay. Though hardwork is a sure path to success, smart way of working leads to success faster. Keeping in mind today's super-fast livelihood. But one must pay caution while trying to be smart. LOC's exist here too !!!